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Human Resources Manager

Provide overall leadership and guidance to the HR function by overseeing talent acquisition, employer branding, employee engagement, career development, succession planning, retention, training and leadership development, employee learning, performance management, compensation and benefits, employee wellbeing, and organization effectiveness.· Here is a glimpse of what you will be doing: · Act as a Business Partner to the Head of Office and the senior leadership team, translating business strategy/needs into aligned HR plans and optimal HR solutions to achieve business goals.·

ACTIVE

<h3>Description</h3><br/><div>As the Head of HR you will be responsible for developing and implementing the HR strategies in close cooperation with the Head of Office, overseeing the HR operations, and ensuring compliance.<br/><br/></div><div>Here is a glimpse of what you will be doing:<br/><br/></div><div>·        Act as a Business Partner to the Head of Office and the senior leadership team, translating business strategy/needs into aligned HR plans and optimal HR solutions to achieve business goals.</div><div>·        Provide overall leadership and guidance to the HR function by overseeing talent acquisition, employer branding, employee engagement, career development, succession planning, retention, training and leadership development, employee learning, performance management, compensation and benefits, employee wellbeing, and organization effectiveness.</div><div>·        (Re)-design, implement, and continuously improve HR policies, labour regulations, procedures, protocols, and guidelines, ensuring they are respected.</div><div>·        Coordinate recruitment (sourcing, interviews, packages) and career management (objective setting, performance and salary reviews, promotion, exit protocols) of senior management for both operations and support teams.</div><div>·        Act as an ambassador for an inspiring organizational culture and values, ensuring policies, practices, and job specifications reflect corporate values.</div><div>·        Promote the Employer Value Proposition and employer brand through all social media used for recruitment.</div><div>·        Manage the HR budget-setting process, HR budget spending, and monitor regular reporting.</div><div>·        Manage employee relations, including conflict resolution, disciplinary actions, and grievances.</div><div>·        Participate in meetings with the Staff Delegation.</div><div>·        Supervise the automation of several HR processes.</div><div>·        Ensure compliance with Luxembourg employment laws and regulations.</div><div>·        Provide coaching leadership to assigned team members and actively monitor the achievement of objectives and KPIs through regular alignment, performance, and evaluation meetings.</div><div>·        Support the team members in their development, encourage knowledge sharing, and nurture employees’ talents.</div><div>·        Promote dialogue and input from each employee.</div><div>·        Foster a positive, motivating, and collaborative work environment.</div><br/><h3>To thrive in this role, you will need</h3><br/><div>·        Ability to influence senior colleagues and managers through a confident and knowledgeable approach of HR best practice.<br/>·        Proven experience in directing transformational change in a fast-paced dynamic environment.</div><div>·        Strong operational delivery focus with in-depth knowledge of employment law and employee relations.</div><div>·        Demonstrated emotional intelligence and successful people management experience.</div><div>·        A forward thinking and bright personality with an intuitive, highly organized and strategic approach.<br/><br/></div><br/><h3>Minimum requirements:</h3><br/><div>·        At least 10 years of experience in a similar role, preferable in a dynamic organization that has undergone cultural/digital change/transformation.  Experience gained in a professional services/consultancy environment is an asset.</div><div>·        Excellent command of written and spoken English and good working knowledge of French.<br/>·        Proficiency in MS Office.<br/><br/></div><br/><h3>Ready to join us and to </h3><br/><div>·        Immerse yourself in a vibrant, multicultural environment, collaborating with talented professionals from around the globe?</div><div>·        Have a direct impact on shaping the company's culture, the HR strategy and organizational structure?</div><div>·        Unlock your full potential with access to diverse projects that fuel your professional development journey?</div><div>·        Receive a market competitive salary and enjoy 28 holidays to recharge your batteries, custom made flexible work arrangements tailored to your lifestyle, savings on everyday expenses, meal vouchers and health insurance?<br/><br/></div>

Langham Hall

Head of HR

PinpointHQ

AML (Anti Money Laundering) Analyst

Request, follow-up, collection, and analysis of KYC documentation of clients and investors for the performance of first level screening and the risk ratings in line with Langham Hall Luxembourg internal policies, procedures, and risk appetite. Transaction monitoring, including counterparty due diligence and screening; Analysing and drafting of Business Risk Committee approval requests for the admission of new investors and clients .

<h3>Description</h3><br/><div>AML/CFT Analyst:  your role is to perform 1st line of defence role according to regulatory requirements and internal policies and procedures. You will collaborate within the team to support AML/CFT initiatives for clients and investors, focusing on preventing and detecting money laundering and terrorist financing risks. <br/><br/></div><br/><h3>Essential Duties and Responsibilities</h3><br/><ul><li>Request, follow-up, collection, and analysis of KYC documentation of clients and investors for the performance of first level screening and the risk ratings in line with Langham Hall Luxembourg internal policies, procedures, and risk appetite</li><li>Monitoring of existing client and investors, including the review of due diligence profiles, risk assessments, identification documents and other documents as appropriate as well as the daily screening in line with applicable procedures</li><li>Set-up and storage of all KYC documentation in relevant systems, filing and archiving</li><li>Undertake periodic reviews of the client base obtaining updated documentation as required </li><li>Transaction monitoring, including counterparty due diligence and screening;</li><li>Analysing and drafting of Business Risk Committee approval requests for the admission of new investors and clients </li><li>Ability to hold client calls, representing Langham Hall on AML/CFT related matters </li><li>Ability to timely escalates more complex cases, potential escalation and critical issues</li><li>Continuous learning on changes in industry laws and regulations related to AML-CFT</li><li>Ensuring proper and continuous communication within the team and cross functions</li><li>Participating to the onboarding of new clients, including the review of new business take-on-forms, client due diligence profiles, risk assessments, client identification documents and other documents as appropriate</li><li>Participating on the internal and external audit processes on AML/CFT matters and clients related questions</li><li>Ability to mentor and train junior AML/CFT analyst to develop their knowledge and acquaintance with Langham Hall’s policies and procedures and ensure quality deliverables</li></ul><div><br/></div><br/><h3>Technical Knowledge / Skills Required</h3><br/><ul><li>Fluent in English (French or German would be considered as an advantage). </li><li>Excellent analytical and problem solving skills;</li><li>Proactive, rigorous and ability to multitask and to meet deadlines;</li><li>Excellent analytical and problem solving skills</li><li>Team player and the ability to work independently</li><li>Excellent organizational and inter-personal skills;</li><li>Good working knowledge of MS products.</li></ul><div><br/></div><br/><h3>Minimum Education / Qualifications</h3><br/><ul><li>Degree in Law, Finance or Economics</li><li> 3 to 5 years’ experience in the AML/CFT preferably in fund administration</li></ul><div><br/></div>

AML/CFT Analyst

Fund Accountant

The individual will liaise with CFOs and financial controllers at fund managers, third parties (including auditors) and other external advisors necessary to ensure smooth operation of the structure and to ensure that deadlines are met. Specific responsibilities include bookkeeping, periodic reporting (usually under Luxembourg GAAP or IFRS), assisting with capital calls, distributions, transactions and reviewing client payments.

<h3>Description</h3><br/><div>The individual will be responsible for servicing a portfolio of real estate and private equity funds and other structures.  The individual will liaise with CFOs and financial controllers at fund managers, third parties (including auditors) and other external advisors necessary to ensure smooth operation of the structure and to ensure that deadlines are met. Specific responsibilities include bookkeeping, periodic reporting (usually under Luxembourg GAAP or IFRS), assisting with capital calls, distributions, transactions and reviewing client payments. The individual will work within a small client team, reporting on a daily basis to the relevant Langham Hall client manager.  The candidate will be expected to interface at a senior level with clients in order to problem solve and proactively deliver our services.<br/><br/>The successful candidate will be involved in developing other members of the team to provide a quality client-focused service.   The candidate will also have an understanding of the Luxembourg legal, tax and regulatory regimes applicable to private equity and real estate funds and other structures.  </div><br/><h3>Key Responsibilities</h3><br/><ul><li>Act as first point of contact for the clients in relation to all accounting and reporting matters for varied portfolio of alternative investment funds and SPVs</li><li>Responsible for training and development of junior team members in the team through training and coaching</li><li>Proactively build strong relationships with clients and other third party service providers (tax advisors, auditors, lawyers)</li><li>Preparation and review of periodic financial statements, cash flows and associated notes including liaison with client over transaction related issues.</li><li>Preparation of statutory accounts of Luxembourg funds and other structures in accordance with IFRS and LUX GAAP.</li><li>Preparation and review of Investor NAV reporting as appropriate</li><li>Ability to prepare and review consolidation of group of companies</li><li>Calculation of management fees/ equalisation charges and performance fees ensuring the requirements of the key documentation (LPA/ PPM) are followed</li><li>Dealing with year end audits including preparation of relevant files and resolving issues.</li><li>Attendance at board and shareholder meetings and review of packs along side administration team</li><li>Preparing Luxembourg statutory reporting and VAT and tax returns.</li><li>Solving problems proactively using technical expertise and common-sense.</li><li>Responsible for regulatory filings (BCL/ CSSF)</li><li>Review bank payments in various banking platforms and ensuring necessary supporting documents (including KYC documents) are obtained and attached for efficient review process</li></ul><br/><h3>Skills, Knowledge & Expertise</h3><br/><ul><li>Graduate in Finance, Economics or Accounting</li><li>The candidate will hold a professional accounting qualification at an appropriate level (ACA, ACCA or equivalent) or will be studying towards one</li><li>Direct experience of client service in a professional services firm</li><li>Experienced in Luxembourg GAAP and IFRS. Experience of consolidations will be an advantage</li><li>Proactive and problem-solving approach to client servicing</li><li>Ability to plan effectively, with strong deadline orientation</li><li>Ability to motivate, supervise, mentor and train more junior member of the team</li><li>Excellent organisational skills and interpersonal skills for a high degree of client interaction and the promotion of client interaction within the business</li><li>Fluent in English, with French and/or German an advantage</li></ul>

Fund Accountant - Private Equity

Legal Officer

The individual will assist our clients with regular transactions, preparation of board packs, coordination of board and shareholder/investor meetings, preparation of minutes, creating and updating statutory registers (e.g. The individual will also liaise with fund manager clients, third parties (including lawyers) and other external advisors necessary to ensure smooth operation of the client portfolio and to ensure that deadlines are met.

<h3>Description</h3><br/><div>The role will primarily include assisting our Fund Administration team in all aspects of operation and administration of a portfolio of funds and other structures (e.g. client on boarding, company secretarial, legal, corporate governance, and regulatory) mainly in the private equity and real estate sector. <br/><br/>The individual will assist our clients with regular transactions, preparation of board packs, coordination of board and shareholder/investor meetings, preparation of minutes, creating and updating statutory registers (e.g. directors, limited partner, and shareholder) and other transfer agency functions.  The individual will be required to attend client board and other meetings. The individual will also liaise with fund manager clients, third parties (including lawyers) and other external advisors necessary to ensure smooth operation of the client portfolio and to ensure that deadlines are met. The individual will work within a small client team, reporting on a daily basis to the relevant Langham Hall administrator, manager and director.<br/><br/>In conjunction with the above duties, the individual will also assist with the initial on-boarding of clients, including agreeing the service agreements.</div><br/><h3>Key Responsibilities</h3><br/><ul><li>Act as point of contact for client and be actively involved in assisting with transactions (e.g. investments, divestments) of real estate, private equity and debt transaction-related administration including review of legal documents and liaising with client/ legal counsel as required</li><li>Assists in client on-boarding (drafting service agreements, preparing service level agreements, managing AML compliance process)</li><li>Assists client in opening of bank accounts including liaising with banks and completing bank forms</li><li>Actively involved in incorporation of Luxembourg companies/ funds including ability to liaise with the notary and review / draft articles</li><li>Assist in organisation and co-ordination of board/ shareholder meetings (ensuring completeness of board packs, sending convening notices, agenda's)</li><li>Drafting legal documents, preparation and review of board meeting agenda and minutes, written resolutions</li><li>Liaise with compliance team to ensure all AML and KYC requirements for client on boarding, payments, investors admission in done on time</li><li>Keep all shareholders and directors registers up to date and signed</li><li>Perform all statutory filings in RCS and ensure that any and all publications are made on timely basis, for any modifications in the articles of a company and any other corporate actions requiring RCS publications</li><li>Take ownership and responsibility of ensuring all internal electronic and paper files and updated and organised on a regular basis</li></ul><br/><h3>Skills Knowledge and Expertise</h3><br/><ul><li>Graduated with Master or Bachelor’s degree preferably in Legal, LLM, Corporate Law, Business Law, Commercial Law</li><li>First experience in Corporate, Company or Fiscal law is an advantage</li><li>Motivated and ability to work within a team and contribute towards its success in a growing team</li><li>Highly organised and have good attention to detail</li><li>Excellent communication skills in English, with French and German a strong asset (both written and oral).</li></ul><br/><h3>Benefits</h3><br/><div>Langham Hall takes the development of its employees very seriously and offers sponsorship of a professional qualification (e.g. ILA Cosec Pillar 1/ ICSA) as part of the package.</div>

Junior Legal and Transactions Officer - Real Estate

Analyst

Ongoing monitoring and oversight of the Fund and Fund Manager - ensuring controls and procedures adequate and are being adhered to, ensuring the fund is being managed in accordance with the fund documentation· Persevere with non-responsive clients to find alternative ways of working and solutions to aid timely delivery of information.· Taking responsibility of all client deliverables and deadlines, organising work effectively for testing, reviewing and sign-off for key events, cash monitoring, risk assessment, asset verification, client take-on, quarterly reviews and quarterly depositary reports.·

<h3>Description</h3><br/><div>The individual will be responsible for servicing a portfolio of real estate and private equity funds. The individual will liaise with CFOs, financial controllers and legal counsels at fund managers, colleagues from the administration and AIFM departments and other third parties (including banks, other service providers and auditors) necessary to ensure a smooth completion of the depositary duties on timely basis. The individual will work closely alongside the Manager of Depositary within a client team. The candidate will be expected to interface with clients in order to problem solve and proactively deliver our services.<br/><br/></div><div>The successful candidate will be involved in developing and coaching other members of the team to provide a quality client-focused service. The candidate will also have an understanding of the Luxembourg legal and regulatory regimes applicable to private equity and real estate funds. </div><br/><h3>Key Responsibilities</h3><br/><div>·         Administer depositary services for a portfolio of existing and new clients managing real estate and private equity funds.</div><div>·         Client relationship management including ongoing multi-channel communication such as face-to-face, telephone and email.</div><div>·         Taking responsibility of all client deliverables and deadlines, organising work effectively for testing, reviewing and sign-off for key events, cash monitoring, risk assessment, asset verification, client take-on, quarterly reviews and quarterly depositary reports.</div><div>·         Undertake the client take on process and client risk assessments.</div><div>·         Undertake key event assessments including: subscriptions, drawdowns, acquisitions, disposals, distributions, terminations and others.</div><div>·         Cash flow monitoring: preparation of reconciliations, analytical reviews and  testing of bank accounts. </div><div>·         Safekeeping and verification of assets: verifying that assets and their economic benefit exist and are owned by the Fund. Maintaining an up to date inventory of all assets held by the Fund.  </div><div>·         Ongoing monitoring and oversight of the Fund and Fund Manager - ensuring controls and procedures adequate and are being adhered to, ensuring the fund is being managed in accordance with the fund documentation</div><div>·         Persevere with non-responsive clients to find alternative ways of working and solutions to aid timely delivery of information.</div><div>·         Updating billing schedules ahead of quarter / period-end for clients and chase any late payments.</div><div>·         Delivering work to the expected standard and timeframes.</div><div>·         Train and supervise junior team members and be the first point of contact for analysts in all matters relating to core deliverables, escalating to senior line management as required.<br/><br/></div><div>In addition to the duties listed above, the candidate may be requested to perform other ad hoc work from time to time.</div><br/><h3>Skills, Knowledge and Expertise</h3><br/><ul><li>3-5 years’ experience in AIF depositary or auditing in the real estate / private equity industry.</li><li>Ability to understand/to investigate complex transactions including through the review of accounting records, financial reporting and legal documentations.</li><li>Excellent attention to detail and an inquisitive mind-set.</li><li>Ability to think laterally about the practical application of the AIFMD, particularly in relation to the verification of a diverse portfolio of assets.</li><li>Ability to work in a rapidly expanding, company environment with focused and motivated individuals.</li><li>Ability to solve practical problems and deal with a variety of situations for which there may be little precedence.</li><li>Ability to plan effectively, with strong deadline orientation.</li><li>Strong verbal and written communication skills.</li><li>Experience in Excel and Word (MS Office).</li><li>Fluent in English (French and German would be considered as an advantage).</li></ul>

Senior Depositary Analyst

The individual will provide transactions support to clients to include preparation of board packs, coordination of board and shareholder/investor meetings, preparation of minutes, creating and updating statutory registers (eg directors, limited partner, shareholder) and other transfer agency functions. The individual will be responsible for legal and corporate governance issues for the Luxembourg Fund Administration business’s client base, primarily comprising private equity, real estate and debt structures.

<h3>Description</h3><br/><div>The individual will be responsible for legal and corporate governance issues for the Luxembourg Fund Administration business’s client base, primarily comprising private equity, real estate and debt structures.<br/><br/></div><div>The individual will provide transactions support to clients to include preparation of board packs, coordination of board and shareholder/investor meetings, preparation of minutes, creating and updating statutory registers (eg directors, limited partner, shareholder) and other transfer agency functions.  The individual will be required to attend client board and other meetings. </div><div><br/></div><div>The individual will also be involved in maintaining and developing template legal documents such as minutes, resolutions, agendas, intra-group loan agreements, powers of attorney.  The individual will also be responsible for ensuring compliance with internal processes and checklists relating to governance, legal and corporate secretarial issues.<br/><br/>The individual will have an excellent knowledge of the Luxembourg legal, tax and regulatory regimes applicable to private equity, real estate and debt funds and other structures. </div><div><br/></div><div>In conjunction with the above duties, the individual will also assist with the initial on-boarding of clients, including KYC, agreeing the service agreements.</div><br/><h3>Key Responsibilities</h3><br/><ul><li>Leading/overseeing the client onboarding process (incorporations, drafting service agreements, preparing service level agreements, opening bank accounts, managing AML compliance process).</li><li>Leading/overseeing transactions (eg investments, divestments), including review of documents for a designated client portfolio.</li><li>Preparation/review of board packs, coordination of board and shareholder/investor meetings.</li><li>Attendance at client board and investor meetings and preparation/review of minutes.</li><li>Assist in maintaining and developing template legal documents such as minutes, resolutions, agendas, intra-group loan agreements, powers of attorney.</li><li>Ensuring compliance with internal processes relating to legal and corporate tasks, applying high governance standard in line with company policy and regulatory rules </li><li>Familiarity with typical Luxembourg private equity and real estate fund structures (eg SCSps managed by full scope AIFMs) and documents (eg LPAs).</li><li>Monitoring compliance of client structures with fund and corporate laws.</li><li>Solving problems proactively using technical expertise and common-sense.</li></ul><br/><h3>Skills, Knowledge & Expertise</h3><br/><ul><li>Excellent knowledge of Luxembourg companies law and other legal, tax and regulatory regimes as they apply to funds and other structures operating in the real estate, private equity, debt sectors.</li><li>Excellent knowledge of the role and duties of a professional domiciliation/administration agent in Luxembourg.</li><li>Proactivity.</li><li>Ability to write reports, minutes, business correspondence and procedure manuals at asset and fund level</li><li>Ability to present information and respond to questions from manager clients.</li><li>Ability to solve practical problems and deal with a variety of situations for which there may be little precedence.</li><li>Excellent interpersonal and communication skills. </li><li>Direct experience of client service in a professional services firm.</li><li>Ability to work in a dynamic company environment with focused and motivated individuals.</li><li>Ability to plan effectively, with strong deadline orientation.</li><li>Fluent in English.</li></ul><br/><h3>Benefits</h3><br/><div>Langham Hall takes the development of its employees very seriously and offers sponsorship of a professional qualification (e.g. ILA Cosec Pillar 1/ ICSA) as part of the package.</div>

Senior Legal and Transactions Officer - Private Equity

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