Administrative Assistant Jobs in Hesperange, Luxembourg

Randstad Luxembourg

Luxembourg, Luxembourg

contractors ; Support contract management, including monitoring contract ceilings, expiry, and renewal dates ; Ensure proper management of procurement and contract files and archives according to established filing systems and plans ; Assist in revising various process documents, such as procurement templates, checklists, and forms ; Organize meetings and events, prepare information for stakeholders, and draft reports, briefings, and meeting minutes ; Assist in the communication and dissemination of information with consortia, participants, and stakeholders. Your mission : Manage the dedicated mailboxes and incoming calls ; Ensure the adequate dispatch and follow-up of the queries ; Collect information, draft documents, reports and statistics ; Provide administrative assistance in the area of activity ; Draft content for the Intranet pages and other communication channels ; Draft contracts, purchase orders, and correspondence with tenderers and.

SOFITEX

Luxembourg, Luxembourg

They will work closely with all FM Team members and will establish good working relationships with all departments as well as with all parties involved as service providers (units, service providers, landlord representative, and other external service providers) in order to ensure that a very high level of service/support is consistently provided. On one hand, it covers building matters as well as working environment aspects in the institution’s headquarters in Luxembourg and external offices, in the remit of the Group’s rules and taking into consideration budget constraints and cost control.

Austin Bright

€60000 - €65000 Pro Jahr

Luxembourg, undefined

Joining this firm means becoming part of a global network where your contribution supports high-stakes, impactful work while benefiting from the tools, spaces and atmosphere that support your daily wellbeing and growth. Provide secretarial and administrative support to lawyers, including managing incoming and outgoing mail, preparing documents, and handling filing systems both digital and hard copy ensuring accuracy and confidentiality.

Manpower Luxembourg

Luxembourg, Luxembourg

Le cabinet de recrutement de Manpower Luxembourg recrute un Assistant de Projets Architecturaux (h/f/x) en CDI pour l’un de ses clients, un cabinet d’architecture reconnu basé au Luxembourg.
Dans ce rôle polyvalent, vous accompagnerez les architectes et chefs de projet dans le suivi administratif, documentaire et organisation...

Manpower Luxembourg

LUXEMBOURG, Luxembourg

This role is essential in ensuring a smooth and efficient working environment across our office spaces, including coordination of workspace planning, service requests, and facilities-related projects. We are looking for a proactive and well-organized Operational Assistant to support our Facilities & Workplace Services team.

Manpower Luxembourg

Luxembourg, Luxembourg

Localisation : Luxembourg-ville
Contrat : CDI – Temps partiel (20h/semaine)
Disponibilité : À convenir
Votre futur environnementRejoignez une organisation professionnelle engagée dans le secteur de la santé, avec une mission essentielle : soutenir et représenter les professionnels du domaine médical. Dans une équipe à taille hum...

Morgan Philips

Luxembourg, Luxembourg

Join a leading funds institution as an Executive Assistant / Investors Coordinator F/M, where your skills will directly contribute to a dynamic and fast-paced environment. Investor Coordination: Act as the key liaison for investors, managing communication, coordinating meetings, and handling inquiries.

Merbag

Hollerich, Luxembourg

Assistant service (h/f/d)HollerichMerbag LUHollerichPrésenceTemps completRejoignez notre équipe et construisez avec nous l'histoire de votre réussite personnelle!Vous êtes passionné(e) par le secteur automobile et êtes intéressé(e) par des opportunités de carrière attrayantes avec des perspectives à long terme et de bonnes po...

FI&FO S.A.

Luxembourg, Luxembourg

FI&FO, Société de Corporate Services et Multi Family Office et en plein développement située à Luxembourg-ville à proximité immédiate de la gare, recrutons, dans le cadre du renforcement de notre équipe :Assistant(e) Administratif(ve) (m/f)
Votre Mission : Administratif : assurer la digitalisation de tous les documents adminis...

Abiomis

€70000 Pro Jahr

Luxembourg, Luxembourg

Abiomis is a boutique recruitment & advisory agency specialized in the Financial and Legal fields in Luxembourg and Belgium, offering entry level to executive management positions all over the country. You have at least 4 years of experience as a legal secretary in a prestigious law firm, allowing you to feel comfortable in your future work environment.

Abiomis

€70000 Pro Jahr

Luxembourg, Luxembourg

Abiomis is a boutique recruitment & advisory agency specialized in the Financial and Legal fields in Luxembourg and Belgium, offering entry level to executive management positions all over the country. Human-sized and well-organized, the law firm offers various services such as banking and finance, corporate M&A, investment funds, litigation, and tax law.

Abiomis

€68000 Pro Jahr

Luxembourg, Luxembourg

It is important to note that this law firm offers a different environment from some other law firms, as you will definitely find a good balance between work and your private life, and lawyers and partners always treat the supporting staff with respect. Abiomis is a boutique recruitment & advisory agency specialized in the Financial and Legal fields in Luxembourg and Belgium, offering entry level to executive management positions all over the country.

Morgan Philips

€40000 - €42000 Pro Jahr

Luxembourg, Luxembourg

Für unseren Kunden sind wir aktuell auf der Suche nach einem(r) proaktiven und motivierten Sales Assistant (F/M), der/die Deutsch auf muttersprachlichem Niveau sowie sehr gute Englischkenntnisse besitzt. Sie sind die richtige Person für diese Position, wenn Sie Lust darauf haben, bei einem etablierten und bekannten Unternehme...

STAFF INTERIM

Esch-sur-Alzette, Luxembourg

Nous recherchons actuellement pour notre client, une banque multimétiers au service d’une clientèle internationale et diversifiée, un(e) : Chargé de Relation Middle Office Banque Privée – H/F Le/la Chargé(e) de Relation Middle-Office participe au fonctionnement optimal du service dans le traitement des opérations et dans la q...

Manpower Luxembourg

Hesperange, Luxembourg

Stage – Assistant.e Recrutement & Support d’Agence (H/F/X)
Lieu : Hesperange – Durée : 6 à 12 mois (stage alterné possible)
Début : Août/Septembre
Agence Office People – Spécialiste du recrutement tertiaire (Manpower)
Vos missions principales :
En tant que stagiaire au sein de l’agence Office People, vous serez un véritable so...

BDO Luxembourg

Luxembourg, Luxembourg

Overseeing daily office operations, including the supervision of document management (filing, scanning, archiving); Preparing and proofreading reports, correspondence, translations, and PowerPoint presentations with a keen eye for detail; Managing incoming and outgoing correspondence, ensuring timely distribution to relevant stakeholders; Coordinating procurement and stock of office supplies, ensuring efficiency and cost control; Maintaining and organizing legal and administrative files (including KYC documentation) with strict confidentiality and accuracy; Planning and managing complex schedules, meetings, and travel arrangements for senior executives and board members; Assisting with invoice preparation and basic financial administration tasks; Acting as a key liaison between internal teams and external partners, ensuring clear and professional communication. You hold a diploma in secretarial studies or equivalent; You have 2-5 years of proven experience in a similar role, preferably in the financial or professional services sector; You demonstrate excellent organizational skills, a strong sense of ownership, and the ability to manage priorities independently; You are fluent in English and in French/German.

BDO Luxembourg

Luxembourg, Luxembourg

Performing daily office management tasks as filing and scanning documents; Drafting of reports, correspondence, translations, and PowerPoint presentations; Receiving, sorting and distributing various mail and correspondence to appropriate personnel; Coordinating and administering all office supplies and materials; Daily organization of legal and administrative files such as KYC; Facilitating logistical arrangements for the Board management (scheduling appointments, coordinating meetings including travel bookings and accommodation arrangements); Assisting with the preparation of invoices; Liaise with internal collaborators and external contacts. At BDO Luxembourg, our mission is to provide our clients with our expertise of our global network tailored to the unique needs of the Luxembourgish market, delivering personalized service and building valued relationships.

CLdN COBELFRET

Luxembourg, Luxembourg

In this key position, you will play an essential role in ensuring the efficiency and accuracy of our day-to-day administrative and billing activities of our chartering department. To support the smooth running of our financial and administrative operations, we are currently seeking a highly organized and detail-oriented administrative Assistant.