Administrative Assistant Jobs in Luxembourg, Luxembourg

SOFITEX

Luxembourg, Luxembourg

overview tables and reports when needed; • Provide support in the collection and electronic filing of the quarterly reports/financial statements received from financial intermediaries; • Undertake related electronic (using the internal data storage system) and paper filing; • Communicate efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients; cooperate with the other teams’ assistants and other interfaces; • Follow up on internal documentation throughout the approval process; • Request missing documents via email from external counterparts. Personal Qualities: • Excellent organisational skills; • Excellent prioritisation skills; • Excellent team spirit and interpersonal skills; • Excellent verbal and written communication; • Strong sense of responsibility and initiative; • Ability to work reliably and accurately under pressure; • Strong personal commitment.

SOFITEX

Luxembourg, Luxembourg

Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

BDO Luxembourg

Luxembourg, Luxembourg

At BDO Luxembourg, our mission is to provide our clients with our expertise of our global network tailored to the unique needs of the Luxembourgish market, delivering personalized service and building valued relationships. BDO is present in over 166 countries, and we offer an extensive range of services in the areas of Audit, Tax, Advisory, Accounting, Business Services and Outsourcing.

BDO Luxembourg

Luxembourg, Luxembourg

Overseeing daily office operations, including the supervision of document management (filing, scanning, archiving); Preparing and proofreading reports, correspondence, translations, and PowerPoint presentations with a keen eye for detail; Managing incoming and outgoing correspondence, ensuring timely distribution to relevant stakeholders; Coordinating procurement and stock of office supplies, ensuring efficiency and cost control; Maintaining and organizing legal and administrative files (including KYC documentation) with strict confidentiality and accuracy; Planning and managing complex schedules, meetings, and travel arrangements for senior executives and board members; Assisting with invoice preparation and basic financial administration tasks; Acting as a key liaison between internal teams and external partners, ensuring clear and professional communication. You hold a diploma in secretarial studies or equivalent; You have 2-5 years of proven experience in a similar role, preferably in the financial or professional services sector; You demonstrate excellent organizational skills, a strong sense of ownership, and the ability to manage priorities independently; You are fluent in English and in French/German.

BDO Luxembourg

Luxembourg, Luxembourg

Performing daily office management tasks as filing and scanning documents; Drafting of reports, correspondence, translations, and PowerPoint presentations; Receiving, sorting and distributing various mail and correspondence to appropriate personnel; Coordinating and administering all office supplies and materials; Daily organization of legal and administrative files such as KYC; Facilitating logistical arrangements for the Board management (scheduling appointments, coordinating meetings including travel bookings and accommodation arrangements); Assisting with the preparation of invoices; Liaise with internal collaborators and external contacts. At BDO Luxembourg, our mission is to provide our clients with our expertise of our global network tailored to the unique needs of the Luxembourgish market, delivering personalized service and building valued relationships.

Morgan Philips

Luxembourg, Luxembourg

Join a leading funds institution as an Executive Assistant / Investors Coordinator F/M, where your skills will directly contribute to a dynamic and fast-paced environment. Investor Coordination: Act as the key liaison for investors, managing communication, coordinating meetings, and handling inquiries.

lux-Airport

FINDEL, Luxembourg

Moreover, by handling 830,468 tonnes of freight in 2024, Luxembourg Airport ranks among the top freight hubs in Europe. Its main roles are : Providing a safe, high-performance infrastructure for the air transport of passengers and goods.

CLdN COBELFRET

Luxembourg, Luxembourg

In this key position, you will play an essential role in ensuring the efficiency and accuracy of our day-to-day administrative and billing activities of our chartering department. To support the smooth running of our financial and administrative operations, we are currently seeking a highly organized and detail-oriented administrative Assistant.

Université du Luxembourg

Luxembourg, undefined

Institutional and private sector partnerships, sponsored Chairs and a growing network of international partner universities make the FDEF a dynamic academic hub at the heart of Europe. Rooted in Luxembourg but with a European and international outlook, teaching and research benefit from the proximity of the European institutions, Luxembourg's leading international financial centre and its vibrant business community.

Université du Luxembourg

Esch-sur-Alzette, undefined

The Luxembourg Centre for Contemporary and Digital History (C²DH) at the University of Luxembourg is an interdisciplinary research centre committed to high-quality research and public dissemination in the field of contemporary history with a particular focus on digital methods and tools. Embedded in a committed team, you work closely with the C²DH Administrative Assistants and the central services of the University, notably the accounting department (SFC), logistics (SLO) and external suppliers.

Manpower Luxembourg

Hesperange, Luxembourg

As part of a temporary reinforcement for one of our clients – a fast-growing company based in Luxembourg and active in the fund services sector – Manpower is recruiting an HR Assistant (M/F) for a 6-month full-time assignment. Supporting the recruitment process: drafting and posting job ads, sourcing candidates, scheduling interviews.

Randstad Luxembourg

Luxembourg, Luxembourg

contractors ; Support contract management, including monitoring contract ceilings, expiry, and renewal dates ; Ensure proper management of procurement and contract files and archives according to established filing systems and plans ; Assist in revising various process documents, such as procurement templates, checklists, and forms ; Organize meetings and events, prepare information for stakeholders, and draft reports, briefings, and meeting minutes ; Assist in the communication and dissemination of information with consortia, participants, and stakeholders. Your mission : Manage the dedicated mailboxes and incoming calls ; Ensure the adequate dispatch and follow-up of the queries ; Collect information, draft documents, reports and statistics ; Provide administrative assistance in the area of activity ; Draft content for the Intranet pages and other communication channels ; Draft contracts, purchase orders, and correspondence with tenderers and.

Université du Luxembourg

Luxembourg, undefined

Embedded in a committed team, you work closely with the other DPhyMS Professors, Researchers, Administrative Assistants and the central services of the University, notably the accounting department (SFC), logistics (SLO) and external suppliers. Through its dual mission of teaching and research, the FSTM seeks to generate and disseminate knowledge and train new generations of responsible citizens in order to better understand, explain and advance society and environment we live in.

Abiomis

€62000 Pro Jahr

Luxembourg, Luxembourg

Since you will be working independently, you will have the chance (as a Luxembourgish resident) to work primarily from home, or as a cross-border worker to benefit from a lot of flexibility and 34 days of homeworking, as well as a part-time role. For at least 6 years, you have been working in a similar role : Experience as a Personal Assistant for a Family Office or Holding will represent a very strong asset, but similar experience in a Bank or Law Firm for example will be taken into consideration as well.

Abiomis

€80000 Pro Jahr

Luxembourg, Luxembourg

As this tailor-made approach is key, the PFS was able to build an impressive portfolio of clients that decided to leave some of the best-known PFS in Luxembourg, as they were looking for a more specialized and personalized service. Abiomis is a boutique recruitment & advisory agency specialized in the Financial and Legal fields in Luxembourg and Belgium, offering entry level to executive management positions all over the country.

Manpower Luxembourg

Senningerberg, undefined

Aim: Support the strategic procurement of contract manufacturing and co-packing services by ensuring reliable supply, optimizing cost and performance, and maintaining strong supplier relationships. Work closely with cross-functional teams—including 3PO Industrialization, Finance, and Legal—to gather requirements and ensure alignment on sourcing strategies and decisions.

Abiomis

€73000 Pro Jahr

Luxembourg, Luxembourg

Our partner is a globally recognized firm that has been established in Luxembourg for the past 30 years, offering a wide range of services, including Accounting, Corporate Services, Tax, and Payroll, to a diverse portfolio of financial and commercial clients. Dear VAT Experts, I’m pleased to present today’s job opportunity for one of our partners, who is currently seeking an Assistant Manager for their VAT team to support the department’s continued growth in a balanced and sustainable way.

University of Luxembourg

Luxembourg, Luxembourg (Canton)

Embedded in a committed team, you work closely with the other DPhyMS Professors, Researchers, Administrative Assistants and the central services of the University, notably the accounting department (SFC), logistics (SLO) and external suppliers. Through its dual mission of teaching and research, the FSTM seeks to generate and disseminate knowledge and train new generations of responsible citizens in order to better understand, explain and advance society and environment we live in.