Team Assistant Jobs in Luxemburg

Morgan Philips

Luxembourg, Luxembourg

Join a leading funds institution as an Executive Assistant / Investors Coordinator F/M, where your skills will directly contribute to a dynamic and fast-paced environment. Investor Coordination: Act as the key liaison for investors, managing communication, coordinating meetings, and handling inquiries.

Abiomis

€62000 Pro Jahr

Luxembourg, Luxembourg

Since you will be working independently, you will have the chance (as a Luxembourgish resident) to work primarily from home, or as a cross-border worker to benefit from a lot of flexibility and 34 days of homeworking, as well as a part-time role. For at least 6 years, you have been working in a similar role : Experience as a Personal Assistant for a Family Office or Holding will represent a very strong asset, but similar experience in a Bank or Law Firm for example will be taken into consideration as well.

Manpower Luxembourg

Senningerberg, undefined

Aim: Support the strategic procurement of contract manufacturing and co-packing services by ensuring reliable supply, optimizing cost and performance, and maintaining strong supplier relationships. Work closely with cross-functional teams—including 3PO Industrialization, Finance, and Legal—to gather requirements and ensure alignment on sourcing strategies and decisions.

Manpower Luxembourg

Hesperange, Luxembourg

As part of a temporary reinforcement for one of our clients – a fast-growing company based in Luxembourg and active in the fund services sector – Manpower is recruiting an HR Assistant (M/F) for a 6-month full-time assignment. Supporting the recruitment process: drafting and posting job ads, sourcing candidates, scheduling interviews.

Abiomis

€80000 Pro Jahr

Luxembourg, Luxembourg

As this tailor-made approach is key, the PFS was able to build an impressive portfolio of clients that decided to leave some of the best-known PFS in Luxembourg, as they were looking for a more specialized and personalized service. Abiomis is a boutique recruitment & advisory agency specialized in the Financial and Legal fields in Luxembourg and Belgium, offering entry level to executive management positions all over the country.

Abiomis

€73000 Pro Jahr

Luxembourg, Luxembourg

Our partner is a globally recognized firm that has been established in Luxembourg for the past 30 years, offering a wide range of services, including Accounting, Corporate Services, Tax, and Payroll, to a diverse portfolio of financial and commercial clients. Dear VAT Experts, I’m pleased to present today’s job opportunity for one of our partners, who is currently seeking an Assistant Manager for their VAT team to support the department’s continued growth in a balanced and sustainable way.

EFA

Luxembourg, Luxembourg

Candidates may assert their right to access, correct or delete their personal data in accordance with the applicable legal provisions, and in particular with the provisions of the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016) and in accordance with the Luxembourg Act of 2 August 2002 concerning the protection of individuals with regard to the processing of personal data. The main objective of the position is to support the enhancement and fortification of the UI Group Alternative platform development by designing and supporting the Alternative Investments Operations department with all fund administration processes for the products delivered through the platform via data driven design.

BDO Luxembourg

Luxembourg, Luxembourg

Overseeing daily office operations, including the supervision of document management (filing, scanning, archiving); Preparing and proofreading reports, correspondence, translations, and PowerPoint presentations with a keen eye for detail; Managing incoming and outgoing correspondence, ensuring timely distribution to relevant stakeholders; Coordinating procurement and stock of office supplies, ensuring efficiency and cost control; Maintaining and organizing legal and administrative files (including KYC documentation) with strict confidentiality and accuracy; Planning and managing complex schedules, meetings, and travel arrangements for senior executives and board members; Assisting with invoice preparation and basic financial administration tasks; Acting as a key liaison between internal teams and external partners, ensuring clear and professional communication. You hold a diploma in secretarial studies or equivalent; You have 2-5 years of proven experience in a similar role, preferably in the financial or professional services sector; You demonstrate excellent organizational skills, a strong sense of ownership, and the ability to manage priorities independently; You are fluent in English and in French/German.

EFA

Luxembourg, Luxembourg

Efficiently organize the Investors’ Due Diligence team by allocating tasks to the different team members; Ensure that the different tasks are well followed up by performing spot-checks and implementing regular controls; Assist the team in the analysis of complex files and/or attend calls with investors and /or clients and provide guidance in case of exception handling; Embrace a client service mentality within the team; Manage client expectations and implement client specific initiatives targeted to their investor base; Be the first point of escalation (internally and externally); Help optimizing the processes by raising issues and making suggestions; Manage the performance of the team members and enable team members to grow within the team (goal setting, performance reviews, training plans, etc.); Assist the line manager. Candidates may assert their right to access, correct or delete their personal data in accordance with the applicable legal provisions, and in particular with the provisions of the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016) and in accordance with the Luxembourg Act of 2 August 2002 concerning the protection of individuals with regard to the processing of personal data.

Abiomis

€100000 Pro Jahr

Luxembourg, Luxembourg

This firm is highly appreciated by its team members, offering free parking near the office and a dynamic environment with experienced partners who work hand in hand with their teams. Thanks to its wide range of specializations, such as (Commercial) Litigation, Corporate M&A, Funds, Banking & Finance, Real Estate law and more, you are sure to pursue your career in a law firm that builds long-term relationships with its clients.

SOFITEX

Luxembourg, Luxembourg

overview tables and reports when needed; • Provide support in the collection and electronic filing of the quarterly reports/financial statements received from financial intermediaries; • Undertake related electronic (using the internal data storage system) and paper filing; • Communicate efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients; cooperate with the other teams’ assistants and other interfaces; • Follow up on internal documentation throughout the approval process; • Request missing documents via email from external counterparts. Personal Qualities: • Excellent organisational skills; • Excellent prioritisation skills; • Excellent team spirit and interpersonal skills; • Excellent verbal and written communication; • Strong sense of responsibility and initiative; • Ability to work reliably and accurately under pressure; • Strong personal commitment.

Abiomis

€60000 Pro Jahr

Luxembourg, Luxembourg

As this tailor-made approach is key, the PFS was able to build an impressive portfolio of clients who decided to leave some of the best-known PFS in Luxembourg, as they were looking for a more specialized and personalized service. Abiomis is a boutique recruitment & advisory agency specialized in the Financial and Legal fields in Luxembourg and Belgium, offering entry level to executive management positions all over the country.

Abiomis

€90000 Pro Jahr

Garnich, Luxembourg

Dear Tax Managers in Luxembourg, I’m pleased to present to you an exciting career opportunity with one of our long-standing partners, who is currently looking for a Tax Manager to lead their human-sized and growing tax team. This firm, established in Luxembourg for over 20 years, is located near the Belgian border, offering a convenient location for commuters looking to avoid heavy city traffic while enjoying a better work-life balance.

Manpower Luxembourg

Luxembourg, Luxembourg

A leading company in the automotive sector is looking for a proactive and hands-on Shift Team Leader in Logistics to manage warehouse and supply operations during production shifts. Monitor logistics KPIs and address deviations, incidents, or quality issues using appropriate tools and methodologies.

Austin Bright

€100000 Pro Jahr

Luxembourg, undefined

Acting as a key contact for internal stakeholders and compliance leaders across the group, you'll coordinate cross-border processes and take ownership of local compliance matters. You'll handle periodic reviews and 2nd line monitoring, while staying closely involved in operational matters (1st line), ensuring compliance with local regulations and internal policies.

Abiomis

€68000 Pro Jahr

Luxembourg, Luxembourg

Abiomis is a boutique recruitment & advisory agency specialized in the Financial and Legal fields in Luxembourg and Belgium, offering entry level to executive management positions all over the country. With an international presence, the firm offers a wide range of services to its clients, including accounting, corporatesecretary, complianceadvisory, and familyofficesolutions.

Abiomis

€110000 Pro Jahr

Luxembourg, Luxembourg

Abiomis is a boutique recruitment & advisory agency specialized in the Financial and Legal fields in Luxembourg and Belgium, offering entry level to executive management positions all over the country. The (easily available) Partners of the firm put an accent on well-being for all of their team members, with a flexible working hour policy, including the opportunity for homeworking.

Abiomis

€72000 Pro Jahr

Luxembourg, Luxembourg

This means that you will be responsible for opening bank accounts, preparing board and shareholder meetings, taking meeting minutes, and all other modifications such as change of seat, change of director and more. Abiomis is a boutique recruitment & advisory agency specialized in the Financial and Legal fields in Luxembourg and Belgium, offering entry level to executive management positions all over the country.