Administration Assistant

Collaboration is key to how we work, and we are looking for an Administration Assistant to add depth to the support that we provide to our teams, to ensure efficiencies in every area.

Key Responsibilities

Our innovative Global Support Team is a group of like-minded professionals, tasked with supporting the business with all manner of administration. As an Administrative Assistant you will be responsible for answering incoming telephone calls and arranging conferencing facilities as required, preparing documentation and typing of correspondence, ensuring that active files are kept up to date (including filing of emails and correspondence, photocopying and scanning) and closing matters when concluded.

Additional duties include:

• File opening and follow up
• Updating of system records with client, office and matter information
• Orders and filings on the Luxembourg Business Register
• Partake in process creation and improvements 
• Managing client interactions 
• Organising in-house and external meetings, plus travel and business development events
• Providing support and reception cover as required.
• Participating in interjurisdictional tasks, assisting wider fee earning teams and colleagues.
• You will take ownership of allocated administrative tasks and assist the fee earners and wider teams in the business.