Monster

Administrative and Operational Assistant (f/m/d)

INFEUROPE SA

Bertrange, Luxembourg

JOB DETAILS
JOB TYPE
Full-time, Permanent
SKILLS
Accounting, Administrative Skills, Billing, Business Administration, Consulting, Customer Relations, Delivery Management, English Language, French Language, German Language, Microsoft Excel, Multicultural, Organizational Development/Management, Purchase Orders, Time Tracking, Vendor/Supplier Management
LOCATION
Bertrange, Luxembourg
POSTED
9 days ago

We are looking for an Administrative and Operational Assistant (f/m/d) to work with one of our senior delivery managers for an International Organisation in the field of supplier management. This role involves providing comprehensive administrative support to ensure the smooth operation of our activities.

Key Responsibilities

  • Supplier interface: Collection of monthly time sheets, monitoring assignments in terms of time spent on assignments, checking delivered work volume against purchase orders of the client, managing an internal time sheet application (creating new users etc.), checking invoices from suppliers and reconciling invoices with purchase orders etc.
  • Interface to Accounting: Being the interface between the client, supplier and our internal accounting team. Preparing basic data for invoicing of the managed key accounts etc.
  • Information Management: Manage the flow of information to ensure seamless coordination and operation of activities.
  • Coordination: Facilitate coordination between the operational teams and the internal departments.

Minimum Requirements

  • Language Proficiency: C1 level in English is mandatory. French and German are not essential, however, very advantageous.
  • Experience: First experience in an administrative position. Having fun working with numbers (Excel knowledge is a pre-requisite).
  • Education: ideally in the administrative field or business administration or other relevant areas

Our offer:


  • Permanent Luxembourgish employment contract
  • Multicultural environment
  • 2-3 months of on-the-job training in various areas
  • Location: Luxembourg-Bertrange
  • Hybrid working after the training phase

 

infeurope S.A. is a company headquartered in Luxemburg, predominantly offering communication, consulting and managed services to European Institutions and International Organisations.

About the Company

I

INFEUROPE SA

INDUSTRY
Informatique - services