Corporate Assistant

As the corporate assistant, you will report to the Corporate and AIFM Conducting Officers and will be in charge of the day to day administrative tasks of the AIFM.

Client Details

Well known private equity firm seeking for a corporate assistant due to the growth of their activity.


Description

Provide support to company secretarial services to a private equity fund structures, and the AIFM;

Organize and support board meetings of the AIFs, GPs and the AIFM;

Drafting of board minutes, proxies, convening notices, minutes of shareholder meetings and written resolutions;

Make sure the corporate governance for the Manco and the Funds are in line with best practice;

Liaise with lawyers, notaries, banks deal teams and local teams;

Active involvement in the set-up of new Funds;

Provide support in the preparation of the regulatory and compliance reports;

Provide assistance in AML, KYC, CRS/FATCA, etc.;

Ensure investor queries are properly handled in a timely manner;

Arrange filing with RCS and RBE, ordering documents and searching for information on the LBR website;

Provide support at the time of internal and external audit;

Provide assistance in the preparation and updates of the AIFM procedures manual;

Provide general administrative assistance to the AIFM and AIFs activities;

Ensure the AIFs and AIFM files are properly organized and maintained, including investors subscription documents;

Creation and maintenance of share/unit holder's registers;

Provide assistance in subscription/transfer of interest/draw down/distribution processes

Provide support to the quarterly ownership reconciliation process of investments;

Provide assistance with the reporting to the depositories;

Prepare and follow up payments on bank accounts.

Profile

At least 4 years of professional experience in an administrative or similar function.

Fluent in French and English both written and oral.

Excellent communication and organization skills.

Ability to work in a small team, good team player.

Computer skills - MS Office (Word, Excel, Outlook).

Service minded and structured with a high level of accuracy.

Hands-on, independent and self starting.

Understanding of secrecy and work ethics.

Job Offer

Interesting position offering various tasks and contacts within a dynamic and fast growing International Company well established in Luxembourg.