HR Administration Senior Coordinator

People Solutions by Arhis

Sandweiler, Luxembourg

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JOB DETAILS

JOB TYPE

Full-time, Permanent

SKILLS

Administrative Skills, Communication Skills, Compensation and Benefits, Continuous Improvement, Contract Creation, Contract Management, Customer Support/Service, Detail Oriented, Document Management, Employment Contracts, English Language, Establish Priorities, French Language, HRIS/HRMS, High Net Worth, Human Resources, Human Resources Management, Human Resources Processes, Information/Data Security (InfoSec), Interpersonal Skills, Legal, Life Insurance, Maintain Compliance, Onboarding, Organizational Skills, Payroll Administration, People Management, Process Improvement, Record Keeping, Records Management, Regulations, Regulatory Compliance, Succession Planning, Systems Maintenance, Talent Management, Team Player, Writing Skills

LOCATION

Sandweiler, Luxembourg

POSTED

7 days ago

Job description

People Solutions by Arhis is your trusted partner for all your human resources needs. With a tailor made approach and a commitment to integrity, we offer comprehensive services, from recruitment to talent management

HR Administration Senior Coordinator

Do you have relevant experience in HR Operations, including drafting employment contracts, managing employee records in HRIS systems, handling work permits, and supporting payroll processing?
Are you fluent in both English and French, with excellent writing and speaking skills in both languages?
Do you possess a strong knowledge of labor law, social security, and immigration regulations?

If you see yourself in these questions, this might be the ideal opportunity for you.
This varied role is perfect for someone who wants to engage with all aspects of HR management and play an active role in the department.

About our Client

A global leader in wealth and succession planning, this firm specializes in life insurance-based solutions tailored for high-net-worth individuals, families, and institutions. Headquartered in Luxembourg and with a strong international presence, they offer bespoke strategies that integrate wealth protection, tax efficiency, and cross-border compliance.

Your responsabilities

In this role, you’ll be responsible for comprehensive HR administrative support, from onboarding to offboarding employees.
Your key responsibilities will include:

Employee Documentation Management: Draft, manage, and oversee contracts, amendments, certificates, and other documents throughout the employee lifecycle.
Onboarding/Offboarding Coordination: Handle the administrative processes for new hires and leavers, including checklists, background checks, IT setup, medical exams, trial period tracking, and more.
HR Systems and Records Maintenance: Maintain accurate, up-to-date records in the HRIS and ensure compliance with data protection regulations.
Work Permits Management: Provide guidance and oversee the application, renewal, and tracking of work permits.
HR Support Services: Manage HR mailboxes and respond to employee inquiries promptly and professionally.
Payroll & Benefits Backup: Assist with payroll preparation, processing, and benefits administration as needed.
Continuous Improvement: Participate in HR projects and suggest process improvements in HR administration.

Requirements

Your profile

Experience:You have at least 5 years of experience in HR (either within various companies or with a service company), and you’re now looking to join an internal HR department to broaden your expertise.

Languages:You’re fluent in both French and English, essential for thriving in this international setting.

HR Skills: You’re organized, detail-oriented, and comfortable with HR administrative functions.

Interpersonal Skills:You enjoy teamwork, communicate effectively, and are skilled at prioritizing tasks.

Initiative: You’re project-oriented and driven by the chance to contribute to the continuous growth and improvement of HR processes.

About the Company

People Solutions by Arhis

INDUSTRY

Autres