Legal Secretary Full-Time (m/f) - Permanent contract

Established since 2015 in the Grand Duchy, Simmons & Simmons Luxembourg services the requirements of its local and international clients in the Asset Management & Investment Funds and Financial Institutions sectors. Having the benefit of Simmons & Simmons's unique position advising some of the world's leading companies, financial institutions, asset managers investment funds, real estate actors and most innovative businesses, the firm provides its clients with a premium sector-focus advice.

Need a change? Willing to be a member of the dynamic and fast-expanding Luxembourg-based team of an international business law firm? We are looking for:

A Legal Secretary Full-Time (m/f) - CDI

Your Role:

• Reviewing of documentation (mostly formatting), including, but not limited to, legal documents, client correspondence, letters, memoranda, reports and presentations;
• Performing submissions and researches on the Luxembourg Business Registers and E-file;
• Welcoming of clients and various reception duties including telephone coverage;
• Organising travel arrangements for lawyers and staff;
• Coordinating and managing of agendas;
• Ensuring the proper conduct of internal KYC procedures is a plus;
• Updating of databases; and
• Ad hoc secretarial duties as and when they arise.

Your Profile:

• 3-5 years' experience as an Administrative, Personal or Billing Assistant or Legal Secretary is mandatory;
• Prior experience in a Luxembourg law firm or in a similar working environment;
• Fluency in French and English. Any additional language skills would be considered as an asset;
• A degree in secretarial work or an equivalent degree;
• Proficiency in the use of MS Word, MS Excel, MS PowerPoint and Outlook (IManage is a plus);
• Excellent personality with an extremely high level of integrity;
• Excellent communication skills and good team spirit;
• Ability to meet deadlines, to prioritise workload and function effectively in a multi-task environment.

We offer:

• Contract for an indefinite period
• Competitive salary
• Internal trainings and career development
• Work in a centrally located office with excellent access to public transport links
• Working for a prestigious firm which has grown exponentially over the last six years
• Flexibility for remote working
• International and dynamic teams
• Multicultural and diverse environment

Additional information:

• Start: As soon as possible

Contact Information

If you feel that this job description corresponds to your skills and expectations, please do not hesitate to send your CV, together with a letter of introduction, to the address below.

All applications will be treated strictly confidentially.

Simmons & Simmons Luxembourg LLP
HR Department
26A Boulevard Royal
L-2449 Luxembourg
luxhr@simmons-simmons.com